Modes

What's the difference between Basic Mode and Location Mode?

Basic Mode is the most simple mode for convenient inventory management. Register products by barcode and name with inserting further information in category to search, view, categorize your inventory easily.

Location Mode is a special mode for users managing same products dispersed in different places. Stock in and out is made by the location for accurate transactions and moving products from one location to another can be easily done as well.

For most users, Basic mode is recommended. However, please use the Location Mode if you:

  • Have products dispersed in different places and wish to leave transactions by the location
  • Have to move products among the locations frequently
  • Have a large warehouse with several shelves or boxes storing the products

What's the difference between Basic Mode and Multi Mode?

Basic Mode is the most simple mode for convenient inventory management. Register products by barcode and name with inserting further information in category to search, view, categorize your inventory easily.

Multi Mode is a special mode for users managing products that needs management in detail, such as expiry date, condition, or quality. Such details can be added as a Sub-item when registering an incoming stock for faster, easier stock control.

For most users, Basic mode is recommended. However, please use the Multi Mode if you:

  • wish to view the product by the order of its expiry date.
  • Needs push notifications for expiring products.
  • Requires separate classification by condition or quality for same products.

What's the difference between Multi Mode and Location Mode?

Multi Mode is a special mode for users managing products that needs management in detail, such as expiry date, condition, or quality. Such details can be added as a Sub-item when registering an incoming stock for faster, easier stock control.

Location Mode is a special mode for users managing the same products dispersed in different places. Stock in and out is made by the location for accurate transactions and moving products from one location to another can be easily done as well. Therefore, if you wish to use Location Mode and Multi Mode at the same time, please start your team in Multi Mode and add Location to your Sub-item Category.

For cases like the below, using Multi Mode is recommended:

  • wish to view the product by the order of its expiry date.
  • Needs push notifications for expiring products.
  • Requires separate classification by condition or quality for same products.

For cases like the below, using Location Mode is recommended:

  • Have products dispersed in different places and wish to leave transactions by the location
  • Have to move products among the locations frequently
  • Have a large warehouse with a number several shelves or boxes storing the products

Can I switch/change my team to a different mode?

Once a mode is selected, switching/changing is unavailable. Please create a new team and transfer your data to the team by Excel export/import.

Can I manage inventory by the location.

With BoxHero's Location Mode, you can easily manage stocks by the location. Stock in and out is made by the location for accurate transactions and moving products from one location to another can be easily done as well. It's suitable for a large warehouse with several shelves or boxes and moving stocks from a location to another.

Can I use Location Mode and Multi Mode at the same time?

Location Mode and Multi Mode can't be used at the same time. With Multi Mode, you can't use 'Move' feature like in Location Mode, but you can register the expiry date and location as Sub-item Category.

I don't know which mode I should use.

BoxHero supports 3 different modes with Basic Mode being able to support most types of businesses. For details, please refer to the below information.

Basic Mode (Recommended)

  • Managing the inventory by products
  • Basic Mode allows easy, simple inventory management

Location Mode (Special)

  • Managing the same products by different places
  • Managing products in numerous shelves and/or boxes

Multi Mode (Special)

  • Managing products by expiry or manufacturing date
  • Need to register product's location information
  • Need detailed classification for same products by:
    • Condition: (A / B / C)
    • Quality: (Great / Average / Poor)
    • Location: (2F Restroom / 3F Powder Room, etc.)
  • Need different members to be assigned by the product

What is Product Category?

The product category is extra information you can add for each product. For example, you can add type, brand, manufacturer for each product to efficiently categorize and easily search, manage on BoxHero.

You can add, delete, or edit product categories on Data Center(about Data Center).

What's the difference between Product Category and Sub-item Category?

The sub-item category is information designating each sub-item's attribute. Even if a product has a single barcode, you can sort it by expiration date or its condition by adding it as a sub-item category. Moreover, each sub-item category has its item ID, where you can print as a QR-code label.

Thus, product category is an attribute of a product, while sub-item category is additional information that allows to product information to be divided by expiration date, condition, location, serial number, and more.

Example 1) Handmade Shoe Retail

note
  • The same model of shoes is affixed with different barcodes based on size and color.
  • Separate inventories exist, the store and the warehouse.
  • The store needs inventory management including B-grade products(try-on product).

For a handmade shoes retail shop, the following categories can be added.

Category NameExample
Size40, 41.5
ColorBlue, White
TypeSneakers, Loafer, Derby
LocationWarehouse, Shop B-1, Shop B-4
ConditionGrade B, Returned

**Size, Color, Type** is a default product information, therefore, should be registered as product category.

For Location, Condition is a variable information that can be changed by the product, so it should be registered as sub-item category.

Example 2) Used Mobile Phone/Appliance Sales

note
    • The purchased date, purchased price, condition, and appraisal price of the devices are recorded.
  • Inventory management by product type and model is needed.

For this business, the following additional info can be added to the product inventory.

Category NameExample
Product NameiPhone6, Galaxy S8
CategoryiPhone, Tablet
ColorWhite, Pink
ConditionA, B
Purchased Date2019-08-14
Purchased Price$300
Appraisal Price$340

**Product Name, Category, Brand** is a default product information, therefore, should be registered as product category.

For Condition, Purchased Date, Purchased Price, Appraisal Price, they are variable information that can be changed by the product, so it should be registered as sub-item category.

What's the difference between Product and Sub-item?

Product is a basic unit in BoxHero when managing the inventory stocks. When registering your inventory, the product's barcode and name must be inserted. You can also upload a photo and input product categories if needed. For products without a barcode, you can generate it on BoxHero automatically.

Sub-item is a unit supported only on Multi Mode that allows classifying products by expiry, condition, or quality.

For example, by registering a product with its information(barcode, name, product category) and add sub-items, the product information is automatically copied and allows you to only insert data for the sub-item(expiry date, condition, quality).

How can I change the product's location easily?

With Location Mode, moving a product from a location to another is simple. With 'Move' feature in Location Mode, select the location and product to bring from and then the location to send to. After checking, finish the transaction to complete moving.